Copyright: NoteMan©, 1992-1994 Chris Yourch.
Citation: NoteMan©, 1992-1994 Chris Yourch. All Rights Reserved.


 NoteMan Help Contents

Thanks for choosing NoteMan!  NoteMan is your easy to use, free-form information organizer. Use NoteMan to organize, manage and store your important personal information. Eliminate the clutter from your desk by storing names, addresses, phone numbers and any notes with NoteMan.

To get Help on an individual menu item, highlight the desired menu item and Press F1.

To learn how to use Help, Press F1.

How To...

Add More Notes

Add or Change the Note title

Delete Notes

Dial Automatically

Drag-Drop with File Manager

Duplicate Notes

Edit Notes

Export Notes

Import a Cardfile database

Importing Text Files

Merge Files

Print Notes

Undo Note changes

Using the Mouse with NoteMan

Search Your Notes

Select Notes


File Menu - Open

This command read or creates a NoteMan database.  If the database does not exist it is created.  If there are any notes that have been changed then you will be prompted to save the changes before the new database is opened/created.


File Menu - Save

This command saves the notes into the current NoteMan database.


File Menu - Save As

This command saves the notes into a new or existing NoteMan database.  The Open file dialog box will be displayed and you can specify the filename through this dialog.


   NoteMan Database

A NoteMan database is a special file that contains all the notes.  This file is created when saving some notes for the first time or performing the Save As option.


File Menu - Print

This command prints either the notes on the screen or the contents of the current NoteMan database.

See also: Print Dialog


File Menu - Print Setup

Calls the Print setup dialog.  Allows you to change a multitude of different printer settings.

See also: Print Setup Dialog


File Menu - Merge

Allows you to consolidate two NoteMan databases.

See also: Merging Files


   Merging Files

You can consolidate two sets of NoteMan databases.

To merge two files

1	From the File menu, choose Merge.
2	Type or select the name of the file you want to merge with the current database.
3	Press the OK button.  The merged file is placed in front of the original file.
4	To save the merged file under a new name, choose Save As from the File menu.  To replace the current file with the merged file, choose Save from the File menu.


File Menu - Exit

Exit the program.  If you have made any changes you will be prompted to save them before exiting.


File Menu - Most Recently Used File(s)

Open up this previously accessed NoteMan database file.


Edit Menu - Undo

Use this command to reverse the last editing or formatting action, if possible.


Edit Menu - Cut

Cut the selected text from the current note and place in the system clipboard.


Edit Menu - Copy

Copy the selected text from the current note and place in the system clipboard.


Edit Menu - Paste

Paste the current text in the system clipboard into the current note.


Edit Menu - Word Wrap

Toggle the word wrap state of the current note.


Edit Menu - Note Title

Edit the current notes title string.

See also: Edit Note Title Dialog


Edit Menu - Insert File

Insert a file into the current note at the current cursor position.


Edit Menu - Find

Search for text in the current note window.  You will be prompted to enter a string or strings to search for.

See also: Find Dialog


Edit Menu - Find Next

Search for the next occurrence of the search expression. If there is no search expression then the find dialog will be displayed to allow to type in a search expression.

See Also: Find Dialog


Notes Menu - Add

Add a new note to the database.  You will be prompted to enter a title for the note and then a new note window will appear.

See also: Add Note Title Dialog


Notes Menu - Delete

Delete the current note from the database.  You will be asked to confirm the deletion before the note is actually removed from the database.


Notes Menu - Duplicate

Make a copy of the current note.


Notes Menu - Search

Search the current notes database for any notes matching certain criteria.

See also: Search Note Database Dialog


Notes Menu - Autodial

Automatically dial a phone number. NoteMan will dial the first phone number it finds within the current note.

See Also: Dialing a Number


Window Menu - Tile Horizontally

Windows are arranged top to bottom so that each window is visible and no windows overlap.


Window Menu - Tile Vertically

Windows are arranged side by side so that each window is visible and no windows overlap.


Window Menu - Cascade

Arrange the windows in a cascading fashion (like the name implies).  The windows get arranged in a visible "stack", where there is a top window which is completely visible and all other windows are partly visible.


Window Menu - Arrange Icons

Arrange any minimized windows along the bottom of the screen.


Window Menu - Close All

Close all open windows.  You will be prompted to save the changes if any changes were actually made.


Window Menu - Select Window

Select this note window and make it the active window.  If the note is currently minimized it will be restored to it's original size and placement.


Help Menu - Help Contents

Display the main help screen.


Help Menu - Search For Help On

Display the help systems search dialog.


Help Menu - Tip of the Day

Display the Tip of the Day dialog. This dialog displays helpful NoteMan tips.


Help Menu - About NoteMan

The about box tells a little about NoteMan.


File Menu - New

Creates a new NoteMan database.  If there are modified notes then you will be prompted to save these notes before a new database is created.


No Help Available

There is no help available on this topic!


Options Menu - Display Quick Help Window

Display the quick help window.  As you cycle thru each menu item you will notice that the "quick help" window will display a brief explanation for each menu item.


Options Menu - Program Options

Display the program options dialog which allows you change a number of different program settings.

See also: Program Options Dialog


Search Note Database Dialog
  Search NoteMan Database Dialog

Allows you to search the entire NoteMan database.

Dialog Box Options

Search Text - Enter the list of search strings.

String	Enter a list of strings to search for.  If you want to find an exact string then place it within quotes.  To look for an actual quote mark, type the quote mark twice. i.e. enter '' or "".
Hints: Leaving this field blank will match all the notes in the database.

Search Options - Select what you want to do with the search results by selecting the appropriate option.

List Matches	Displays a listbox with a brief description of each note that was found.  From this listbox you can then select the note or notes you wish to display on the screen. See Search Matches Dialog
Display Matches	Automatically display the notes that matched your search request.
Go To First Match	Display the first note that matches your search request.
Match Whole Word	Select this option to find occurrences that are words by themselves, and not part of a larger word.
Match Case	Select this option to find only those occurrences with the combination of uppercase and lowercase letters specified in the search string.


   Search Matches Dialog

This dialog displays the results of searching the database.  A list of matching notes is displayed in the listbox. Select the note or notes that you want to view and press the OK button.

Dialog Box Options

Listbox	The listbox displays the results of  the search.  The note title and a some of that notes text is what is displayed in the listbox.   Using the mouse and the Ctrl  key you can select/deselect one note at a time.  Clicking the mouse alone will select the current note.  Holding the Shift key and clicking the mouse will select all notes up to previously selected note.
Sort by Alphabetic	Sort alphabetically.  If the sort order is Ascending, sort is A-Z, otherwise it is Z-A.
Sort by Creation Time	Sort by the time the notes were originally created.  If the sort order is Ascending the sort will be oldest notes to newest note, otherwise it is newest note to oldest note.
Sort by Last Modified	Sort by the time notes were last modified.  If the sort order is Ascending the sort will be oldest modified note to the most recently modified note, otherwise it is newest to oldest.
Sort by Last Accessed	Sort by the time notes were last accessed.  If the sort order is Ascending the sort will be oldest accessed note to the most recently accessed note, otherwise it is newest to oldest.
Sort by Search Hits	Sort by the relevance of the results of the search.  That is, by the number of "hits" or matches the search turned up.  If the sort order is Ascending the sort will be the least relevant note to the most relevant note, otherwise it is the most relevant to the least relevant. Note: If you did not type anything for the search, this sort option will be unavailable.


   Program Options Dialog

This dialog allows you change most of the settings within NoteMan.

Dialog Box Options

Note Windows:

Change Font	Change the Note windows font style and size.
Background Color	Change the Note windows background color.
Text Color	Change the note windows foreground or "text" color.
Tab Stop	Enter the space between tab stops in inches. Hint: When using tabs remember that different font sizes and styles may cause the tab stops to appear in a different position because all fonts used in Windows are of variable width.
Quick Help Window:

Change Font	Change the windows font style and size.
Background Color	Change the windows background color.
Text Color	Change the windows foreground or "text" color.
Other Options:

Window Shadows	Check this box to display shadows on the following windows:  1. The main window 2. All Dialog boxes 3. The Quick help window
Create Blank Note when Opening a database	If there are no open note windows when opening a database then create a blank note window automatically.
Auto Display Imported/Merged Notes	After importing or merging notes automatically display those notes in a minimized window.
Set Word Wrap in new notes	Whenever a new note is created the word wrap mode will either be on or off.


Tabstop Dialog

This dialog allows you to change the tab stop value used by all the notes in the database.

Dialog Box Options

Tab Stop	Enter the space between tab stops in inches. Hint: When using tabs remember that different font sizes and styles may cause the tab stops to appear in a different position because all fonts used in Windows are of variable width.


File Menu - Page Setup

Displays the page setup dialog which lets you change the margins of printed notes.

See also: Page Layout Dialog


File Menu - Summary Info

Display extra information on the currently displayed note.


File Menu - Import Cardfile Database

Import the contents of an existing Cardfile database into a NoteMan database.

See also: Importing a Cardfile Database


File Menu - Import Text Files

Select any number of text files and import them into a NoteMan database.

See also: Importing Text Files


   Importing a Cardfile Database

You can import the contents of a Windows Cardfile 3.0 or Cardfile 3.1 database into NoteMan.

To import a cardfile database into the current NoteMan database

1	From the File menu, choose Import Cardfile Database.
2	Type or select the name of the cardfile database file you want to import.
3	Press the OK button.  The imported file is now part of the current NoteMan database.
4	To save the imported file under a new name, choose Save As from the File menu.  To replace the current file with the merged file, choose Save from the File menu.

To import a cardfile database into a separate NoteMan database

1	From the File menu, choose New.   Note: If you have any unsaved changes to a previous NoteMan database you will be prompted to save those changes before a new NoteMan database is created.
2	From the File menu, choose Import Cardfile Database.
3	Type or select the name of the cardfile database file you want to import.
4	Press the OK button.
5	To save the imported file choose Save As from the File menu.

Notes about the import process:

1. Any graphics, embedded objects or linked object are discarded. Sorry for the inconvenience!


    Importing Text Files

You can import the contents of text files into NoteMan. Each file becomes a separate note in the current NoteMan database.

To import text files into the current NoteMan database

1	From the File menu, choose Import Text Files.
2	Type or select the names of the text files you want to import. You can also use the mouse to highlight the desired files.
3	Press the OK button. Each selected file is read in and placed into it's own note in the current NoteMan database.


File Menu - Export Noteman Database

Export the contents of the current NoteMan database to a comma delimited ASCII text file.

See also: Exporting a Noteman Database


   Exporting a Noteman Database

Export the contents of the current NoteMan database to a comma delimited ASCII text file.  The file is then suitable for import to DBASE, for mail merging, etc.

To export a NoteMan database

1	From the File menu, choose Export NoteMan Database.
2	Type or select the name of the file to which the contents of the current database will get written.
3	Press the OK button.

The format of the resulting ASCII file is as follows:

Description	Output
Header:	Name,Notes,Created,Modified,Accessed<newline>
Note 1:	"Note 1's Name","Note 1's Text","created","last modified","last accessed"<newline>
Note 2:	"Note 2's Name","Note 2's Text","created","last modified","last accessed"<newline>
Note N:	"Note N's Name","Note N's Text","created","last modified","last accessed"<newline>

Notes on the note format:

1	Each note will start on a new line.

2	A note may take up more than 1 line.

3	The header contains the actual titles of each of the notes in the order they appear in the file.

4	A new line consists of a carriage return and a linefeed.


   Print Dialog

Use this command to control how you print documents. To specify a printer and its connection, use the Print Setup command.

Dialog Box Options

Printer	Displays the active printer and printer connection.
Print Range	Select what you want to print.
	All Notes	Prints all notes in the current database.
	All Displayed Notes	Prints all notes currently displayed in windows.
	Selected Note(s)	Clicking this radio button will display a multiple-selection listbox which contains a list of all the notes currently displayed. This allows you to print only those notes you select.  Hint: Each time you click the radio button you toggle the visibility state of the listbox. i.e. Clicking the first time will display the listbox, clicking a second time will hide it, clicking a third time will display the listbox, and so on ...
Sort By	Sort Alphabetically, by creation time, by last modified time or by last accessed time.
Sort Order	Sort either by ascending or descending value.  Depends on what we are sorting by.  For example, If we are sorting by "Last Modified Time" and the sort order is Ascending the sort will be oldest modified note to the most recently modified note, otherwise it is most recently modified note to oldest modified note.
Print Quality	Set the print quality.  Depends on the printer being used.
Print To File	Prints to a new document on a disk. NoteMan will prompt you to type a filename.
Copies	Type or select the number of copies you want to print.
Setup	Displays a dialog box so you can select a printer and printer connection to  install.


   Print Setup Dialog

Use this command to select a printer and a printer connection.

Dialog Box Options

Printer	Select the printer you want to use; only installed printers appear. You install  printers and configure ports through the Windows Control Panel. For information on installing printers, see your system documentation.
Setup	Displays a dialog box so you can control default printer settings for the printer  you select.

Note: The options in the setup dialog box will vary, depending on the printer you install. The title of the setup dialog box also changes to reflect the printer.


   Find Dialog

Use this command to search for specified search expression in the active note.

Dialog Box Options

Find What	Enter a list of strings to search for (the search expression).  If you want to find an exact string then place it within quotes.  To look for an actual quote mark, type the quote mark twice. i.e. enter '' or "".
Match Whole Word Only	Select this option to find occurrences that are words by themselves, and not part of a larger word.
Match Case	Select this option to find only those occurrences with the combination of uppercase and lowercase letters specified in the Find What box.
Find Next	Finds and selects the next occurrence of the specified search expression in the Find What box.
Note: The search direction is always from the location of the text cursor downwards.


   Add Note Title Dialog

Enter the name you want to assign to this note.  The note name can help you identify the contents of the note.

A note name can contain up to 89 characters.


   Edit Note Title Dialog

You can change the name that is currently assigned to this note.

A note name can contain up to 89 characters.


Page Setup Dialog

Enter the print margins in inches.  When printing any notes they will have the margins that you specify here.


   Editing Keys

NoteMan has numerous shortcut keys you can use to delete or insert text.

Deleting text

To	Press
Delete one character to the left of the insertion point or selected text	BACKSPACE
Delete one word to the left of the insertion point	CTRL+BACKSPACE
Delete one character to the right of the insertion point or selected text	DEL
Delete one word to the right of the insertion point	CTRL+DEL
Delete selected text and send it to the Clipboard	CTRL+X or SHIFT+DEL
Reverse the last action  (also known as "undo")	CTRL+Z

Inserting text

To	Press
Copy text to the Clipboard	CTRL+C
Insert Clipboard contents	CTRL+V or SHIFT+INS

Insert/Overwrite mode

The INS key will toggle the insert/overwrite mode. When the overwrite mode is on you will see the string OVR displayed on the toolbar.


   Adding Notes

To add a new note to the current database

1	From the Notes menu, choose Add.

2	Type the text you want as the note title.

3	Choose the OK button.

4	In the note window that appears, you can type any notes you wish.


   Adding or Changing the Note title

The text in the Notes title can help you identify the contents of the note. A Note title string can hold up to 89 characters.

To add or change the Notes title

1	Select the Note with the title you want to change.

2	From the Edit menu, choose Note Title.

3	Add text or edit the line as needed.

4	Choose the OK button.

See Also

Selecting Notes


   Deleting Notes

You can delete Notes one at a time from the current database.

To delete a Note

1	Select the Note you want to delete.

2	From the Notes menu, choose Delete.

3	A dialog box appears, asking you to confirm the deletion.

4	Choose the OK button.

See Also

Selecting Notes


   Duplicating Notes

You can type information on a note, duplicate the note, and edit the copies as

necessary.

To duplicate a Note

1	Select the Note you want to duplicate.

2	From the Notes menu, choose Duplicate.

See Also

Adding More Notes

Selecting Notes


   Editing Notes

To edit a note

1.	Select the Note you want to edit.

2.	Add or Edit the text as needed.

See Also

Editing Keys

Selecting Notes


Searching Your Notes

You can find specific text within a specific Note or an entire NoteMan database using either the Find command or the Search command.

Search for text in the current Note database

1	From the Notes menu, choose Search.

2	Enter the text you are looking for.

3	To match capitalization exactly, select the Match Case check box.

4	To match only whole words, select the Match Whole Word check box.

5	Select the what to do with the search results by selecting the appropriate option.

6	Choose the OK button.

Searching for text within the current window

1	From the Edit menu, choose Find.

2	In the Find What box, type the text you want to find.

3	To match capitalization exactly, select the Match Case check box.

4	To match only whole words, select the Match Whole Word check box.

5	To repeat the search, choose the Find Next button again.

Note: The search starts from the current position of the cursor.

See Also:

Search Note Database Dialog

Find Dialog


   Undoing Note Changes

You can undo all changes you've made to a Note if the file hasn't been saved.

To restore a Note

1	Select the Note you want to restore.

2	From the note windows System menu, choose Close.

3	Choose No when it asks if you want to save changes.

See Also

Selecting Notes


   Printing Notes

To print Notes

1	From the File menu, choose Print.

2	Select either "All Notes" or, if there any note windows you can select "Displayed Notes".

3	Select the desired sorting order.

4	Change the printer setup if needed.

5	Choose OK.


   Selecting Notes

There is more than one way to select a note. If the note is not on the screen it must first be found. If already on the screen you simply click anywhere on the note to select it.

To select a note not on the screen

1	From the Notes menu, choose Search.

2	Enter your search criteria, Choose OK.

3	Depending on the search mode you either have to select the notes from the listbox or the notes will be automatically displayed on the screen.

4	Click anywhere on the desired note.

Search Hint: If you leave the text field(s) blank the search will match all notes.

To select a note already on the screen

1	Click anywhere on the desired note.

See Also

Find Text


   Dialing a Number

You need a Hayes or Hayes-compatible modem to dial a number contained in a note.

To dial with NoteMan

1	Select the note that contains the number you want to dial.

2	From the Notes menu, choose Autodial. In the Number box, NoteMan displays the first number it finds.

3	Type a new number, if necessary.

4	Make sure you have entered your local area code and, if needed, a long distance access code.

5	To use a prefix with the number in the Number box, select the Use Prefix check box. Change the prefix, if necessary.

6	To set up the modem, select the appropriate modem options.

7	Choose the OK button.

Dialing order

1	The prefix.

2	The long distance access code (if a long distance number is being dialed).

3	The phone number.

How NoteMan searches for a phone number (the search order)

1	The note title.

2	The first number found starting from where the cursor is.

See Also

Selecting Notes


   Using the mouse with NoteMan

A floating popup menu will be displayed whenever you press the right mouse button while the mouse cursor is over a note window. From this menu you have the option of changing some note properties.  You can also change some Quick Help window properties by also clicking the right mouse button while over the Quick help window.

See Also

Program Options Dialog


Drag-Drop with File Manager

Using the Drag-Drop Feature

1	From File Manager position the mouse cursor over the NoteMan database you wish to open and press and hold down the left mouse button.

2	Still holding the left mouse button down, drag the file over to NoteMan.

3	Release the mouse button and the database will be opened.